Orchard Primary Academy

Orchard Primary Academy

Orchard Primary Academy Admission Policy

Admission Arrangements for entry September 2017


General information about the academy

Orchard Primary Academy is a non-selective, independent, state funded Academy, serving the local community first. The Academy has agreed a priority admission area (PAA) with Kirklees Local Authority. The local authority will coordinate normal round applications for entry at age 4. The Academy will coordinate their own in-year applications and will participate with, in-year fair access protocols.


Arrangements for admission at age 4

The academy trust plans to offer 50 places at age 4. This will be the admission number for the academy (AN).

Application Process

a) Arrangement for applications for places at Orchard Primary Academy will be made in accordance with Kirklees local authority coordinated admission arrangements, as published in the LA’s booklet “Guide for Parents about Admissions to Primary Schools”.

 b) In order to be eligible for a place parents must make the academy one of their three choices in the local authority primary common application form (PCAF). This is now an online ONLY

 c) If the number of preferences received is less than the AN then all preferences will be met.

 d) If there are more applications than places available at the Academy the oversubscription criteria will be applied.

 e) It is very important that the form is returned by the closing date because forms received after this date will be treated as ‘late’. Late applications are not dealt with until all those received on time have been through the application


Oversubscription criteria

If the number of applicants exceeds the number of available places, the following priorities will apply: 

  1. Children in public care (looked after children) or a child who was previously looked after or adopted children 
  2. Children who have a brother or sister attending the Academy at the time of admission. (Sibling rule).

NB: (brother or sister means; a child with at least one natural or legally adopted parent being the same person). Original documents may be requested by the Admissions Manager.

  1. Children who live in the Academy’s PAA (proof of address and residency may be requested by the Admissions Manager) 
  2. Children who live outside the Academy’s PAA



Distance is measured in a straight line from a child’s home address to the school/academy. Measurements are calculated using seven-figure grid references for each address taken from Ordnance Survey ADDRESS-POINT® data, this is supplied by Kirklees. This grid reference relates to a point that falls within the permanent building structure corresponding to the address. The boundary of the building structure for the address is derived from Ordnance Survey Land- Line data. For smaller, residential properties the grid reference denotes a point near the centre of the building. For larger properties, like schools with, for example, multiple buildings and large grounds, the grid reference relates to a point inside the main addressable building structure. The distance calculated is accurate to within 1 metre.


 Notification of a place

The formal offer of a place will come from the Local Authority, on behalf of the academy, who will write to parents allocating a single primary school/academy to their child.

 Waiting lists and appeals

Where, in any year, the Academy receives more applications for places than there are places available, a waiting list will operate. This will be maintained by the Academy and it will be open to parents, following an unsuccessful application, to apply in writing to request for his or her child’s name to be placed on the waiting list.

 When places become vacant they will be allocated to children on the writing list in accordance with the oversubscription criteria above. Waiting list for each year will end on the last day of the summer term.

 Unsuccessful applicants may also contact the Academy to be advised of their right of appeal to an independent appeal panel.

 Tie breaks

Where, the offer of places to all the applicants in any of the categories listed above would still lead to oversubscription, the available places will be offered to those living nearest the Academy.

Straight line distance will be used to measure (see note above).

 In year admissions

Applications for in year admissions should be made in writing directly to the academy.

 Special Education Needs

The Academy will admit children with Statements of Special Educational Needs where the Academy is named on the statement, where it is agreed by all parties that the academy can provide effectively for their particular needs.

Parents of potential children are invited to meet with the Special Educational Needs Coordinator (SENCO), in order to discuss their child’s needs and how these could be met by the academy.

The academy ensures that admission procedures and arrangements are accessible to disabled applicants and do not treat vulnerable children less favourably.


Priority Admission Area

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